Directors Present
Steve Giacomi, President
Terry Sarvas, Vice President
Chuck Lanham, Secretary
Carl Bertelsen
Anthony Miles
Haley Packard

Directors Absent
Anthony Miles

Directors Present (by phone)
Annie Mitchell, Treasurer

Staff Present
Mitch Packard, General Manager
Aidan Miles, WMC

Homeowners Present
None

Homeowners Present (by phone)
Lisa Kelley, #33
Robin Kelly, #162
Dave Nemeth, #78
George Pelton, #103

9:30  -  Call to Order and Welcoming Remarks

Approval of the meeting minutes of the 01/22/2022 Board Meeting..

Motion to approve the meeting minutes passed unanimously

Open Session  -  Homeowners
Dave Nemeth, #78, concerned about the number of people on the property during the summer season and that a large number of them are not owners, guests or renters.  GM is looking for available security coverage for Memorial Day and 4th of July weekends.  Discussed changing the gate code more frequently.  One option may be to install a drop down entrance gate in addition to the current swing gate to prevent multiple vehicles from tagging along when a vehicle opens the gate.  GM will research feasibility of installing a drop down gate.  Also discussed having beach and pool passes to more easily check resident status.

Lisa Kelley, #33, question on why the entry gate is not currently closing and is being left in the open position.  Hinge on the inbound gate has failed, this is the heavier of the two gates.  Welder will be out in the next few weeks to repair.  Will also explore feasibility of adding a third hinge or possibly a support wheel on the gate to carry some of the weight.

Robin Kelly, #162, reviewed ongoing problems with dogs off leash on the property.

President’s Report  -  Steve Giacomi
The HOA is in good standing, all regulatory filings and payments are current and there are no active lawsuits.  Firewise committee will be meeting to create a three year action plan for the Firewise recognition process.

Committee and Staff Reports

Architectural Review Committee  -  Haley Packard
No ARC meeting this period.

Fast track approval for Unit #15, gas fireplace insert, Unit #44, gas fireplace insert and Unit #151, single to double pane windows.

Unit #105 is finished with all ARC items with only some painting items, hanging art work and associated lighting installation and one interior door.  The contractor has been reminded to limit vehicles from work crews and should  be totally finished by 03/28/2022.

Homeowners Relations  -  Haley Packard
Memorial Day party is scheduled and vendors for the 4th of July have been scheduled.  Will review the ticket amount to match increased vendor cost.  Since the 4th falls on a Monday this year discussed moving the party to Sunday, Board consensus was to leave the party on Monday the 4th.

Work continues on the HOA website and all current documents are posted. Documents continue to be hard to find due to multiple areas they are posted to.  Work continues on archiving all documents that can be archived and documents such as CC&R’s, bylaws, Board meeting minutes and insurance docs will be posted in the members only area of the website.

Building Committee  -  Carl Bertelsen
Unit #1 deck has been completed.  Units #134 and #178 will be doing some exterior painting at their own expense.

Painting bids from Chase are approximately $45k to $50k above budget due to larger buildings due to be painted this year.  Chase prices haven’t increased in the last four years.  GM will work with WMC to fine tune this years painting schedule to fit with the budget.  Due to the new siding stain which has been used for the most recent two paint cycles and is more durable the existing painting frequency may need to  be revised.  GM and WMC will discuss with Chase Painting and by board consensus Steve Giacomi has authority to amend the current year schedule as is appropriate.

Units #160 and #162 will have new stairs installed this year.  Units #163 and #164 have new permanent posts and temporary railings that will be replaced.  Unit #134 has a railing change request for disability access that will be accomodated.

Letter detailing the proposed spa project and request for donations will  be sent out.

Dollar House remodel is pending a concept proposal and budget by the designer.  CHOA homeowner has offered to pick up the Dollar House furniture and have it reupholstered, GM will follow up.

Grounds Committee  -  Terry Sarvas
Open pavement items are complete, three walkway repairs and associated stairs, unit #185 carport repaired and unit #190 carport section was repaired.

Two tree clusters and one crane tree were removed.  WMC has been removing saplings as needed and trimming and removing deciduous tree limbs from extensive damage due to the heavy snows in December.  The mastication project behind units #9 -16 which was on hold after the December snows  may be able to restart with limbing and then doing the mastication when the snow clears.

GM is starting to request bids for fire fuel reduction projects with a progression starting with the area behind phase 1 and continuing through to phase 4.

Need to review the buoy fee amount.  We also may be a year behind on the TRPA buoy fee billing, which is $11.8k per year.  This fee is separate from the CA State Lands Lease.  Based on a recommendation from Jan Brisco, environmental consultant the buoy heads were not removed this fall as they have been in past years, this is due concern over damage to fish habitat when dropping the chains.  Chain inspections will still be done yearly and half of the blocks will be dive inspected yearly.

The sewer pump station project has been on hold due to snow.  The field mods to the tank to match the existing piping are complete, the electrical is complete and the hole has been prepped, when the install is restarted it should proceed quickly.  Servicing of the pumps will need to be done at least annually, a lift for the servicing will need to be installed at a cost of $7,700.  Will continue exploring the install of a permanent, dedicated generator for the pump station.

Before the March Board meeting need to conduct a walk through with the pavement contractor for the proposed 2022 payment scope.  Also need all 2022 tree bids.

Insurance Committee  -  Anthony Miles
No new claims this period including any water claims from the record setting snowfall in December. 

The HOA’s insurance policy was renewed on 12/15/2021 for the next twelve months.  The new policy includes $75M of property coverage with a $100k deductible and annual policy cost of $1,009,000 plus financing cost of approximately $16k and a $22k refund from the previous policy term due to the reduction of property limits as a result of the CC&R change.  The renewal came in under the budgeted amount of $1.125M.

Pool, Racquet and Bocce Committee  -  Chuck Lanham
The GM will work on obtaining bids for resurfacing tennis courts 1 -3 with options for the Board to review at the March meeting.  Work has been progressing on fence repair at the west end of the pool.  WMC will be ordering the automatic pool sweep for the upcoming summer season and will also be ordering new sand for the Bocce courts.  WMC will also review the Children’s play area for a refresh with a spring horse, infant swing seat, fence slats and wood chips.

Firewise Committee  -  Chuck Lanham
North Tahoe Fire submitted their written risk assessment  after the November site inspection.  Next step for Firewise recognition will be completing the three year action plan.

Treasurer’s Report  -  Annie Mitchell
As of Jan 18, 2022,  we have $478,240.88 cash in Operating Fund and have in Reserve Fund of $1,215,265.09.  $206,926.40 at Plumas.  $1,008,338.69 at Schab.

Delinquencies.  We currently have 39 units in 30 day which is typical for this time of year.  Reminder letters going out.  No homeowner is more than 60 days.

We paid 1 ½ on insurance this month.  (As we did last year).

Motion to approve November Financial Statements was unanimously approved.

Allocate for fire protection 155K which came from the savings in difference from insurance from 1.150k to 1,009,901…..995K

Motion to eliminate the $800 assessment and use any savings from insurance, including interest be designated towards Fire Abatement as unanimously approved.

General Manager’s Report  -  Mitch Packard
In addition to items reported under the committee reports.

Browning Reserve Group will be onsite in the spring to complete the reserve study.  They are discounting their fees due to the delay.

Will be securing security services for the 4th of July weekend including gate security on the 4th and a roving presence throughout the weekend.

WMC and GM contracts were finalized.

WMC Report  -  Aidan Miles
Responded to several minor roof leaks due to the heavy snowfall.  Lots of snow removal and ice control with the December storms.

Last year of the orange snow blower rental.  The GM and WMC will research tractor/blower options for either purchase or leasing for the next Board meeting.

The controller for the front gate is being replaced.  The new controller will be able to handle 11 digit phone numbers.

11:40 AM  -  President Giacomi adjourned the meeting.