Chinquapin Homeowners Association Board Meeting Minutes

Saturday, August 31st, 2024, 8:30AM

Dollar House, Chinquapin

3600 North Lake Blvd - Tahoe City, CA 96145

Homeowners: may attend the meeting in person or use the below Zoom

link:

Join Zoom Meeting

https://us06web.zoom.us/j/89424614303?pwd=MUN55GYT7O6ZSdplpYSD

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Meeting ID: 894 2461 4303

Passcode: 015174

I. 8:30 - Call to Order and Welcoming Remarks-Carl Bertelsen

Meeting called to order @08:30am. Carl

-Attendees: BOD, Carl Bertelsen, Terry Sarvas, Steve Giacomi,

-Absent:BOD, Anne Mitchell, Bruce Bayne, Dana Stalder

-present HO’s: Heneghan #7, Tom Popek #123, Mathew General #1, Jeff

Giacomi #12 ,

-HO’s on Zoom: Coleen Crowley, Kate Kaneko, Bridgette Crowley, Sandra

Carter, Susan Sinquest #73, Ed Taylor #184

-Mitch Packard, Jimmy and Amy Jack

II. Approval of the minutes of the July 13th, 2024 CHOA meeting

Motion: Approved

III. President’s Report -Carl

No legal issues

Election: Bruce, Carl Cris re-elected

IV. Open Session – Homeowners 

Tom Popek: 2 big holes on beach path needs to be filled in next week pave

wooded section and rail on steep area

Insurance detail

Proactive issue in parking lot unit 118 utilizing 3 spots, is there a rule?

Robin: also parking issue

V.          Committee and Staff Reports

o    Treasurer’s Report-Steve Giacomi

As of 08.31.24:

-we have $248,421 in operating account

-$610,700 in replacement account (operating owes replacement $299,100

for insurance down payment) (Majority of replacement account monies in

-we are within budget overall in both operating and replacement account

except roof, snow removal, sewer pumps, and buoys repairs.

- current Dues receivables = $9,800

Motion: Approved July 31, 2024 financial reports

Potential to see e bill pay, ACH on website

o Insurance Report- Cris Wedekind

-Continued marketing plan to optimize Chinquapin derisking

-Mitch filled out extensive spreadsheets

-Jimmy sent in bio

-need a plan to replace Senco subpanels (HO’s to be sent

letter) exterior panels with meter to be done by CHOA,

temp. fix additional subpanel in between the two until new

replacements available. Jimmy to submit est.

-invited 5 insurance entities, including 2 HO’s brokers

-anticipate 4 bids

-2 Tahoe HOA had new insurance coverage of $50M at a premium

of $625,000. Est. CHOA coverage of $75M in range of $1M-1.5M

o    Architectural Review Committee

 Review and approval of any ARC meeting items

-133 skylights contingent upon calc

-134 new sliding doors contingent on pictures to show aesthetically

-29 approved cover on EV charger

-122 request EV charger, postponed

-Will look into common EV chargers within CHOA

-Mitch to consult with attorney for possible common EV charger

 Building Committee – Carl Bertelsen

Decks identify ageing infrastructure, Gary Fumamoto inspection~$20k New

law 1.2025 requiring deck inspections in California

-187 HO purchased front deck material, asked CHOA to pay for install only

(Jimmy to provide est.)

-Roofs: 74, 122, 144 (2 bids) Matt McClane band-aid approach, Jimmy

whole new roof, 98 has a significant leak

-New project fall-downstairs pool bath needs to be addressed, facelift with

new flooring with paint, PVC wainscot wood grain look, new door.

Est. 2,500-3,500 cost

 Grounds Committee – Terry Sarvas

-Sewer issue one pump and monitoring circuit not working, pipe broken.

Behind 111 or 110, possible tree issue, can’t dig/pour concrete past

10.15.24

-need to walk these items;

- Upper creek area

-water depths?

-fall tree work, dead (85k in budget)

-thinning around buildings

-asphalt

-11, 12

-Tom Popek complemented tree and creek areas thinning

-Thank David and Susan with watering plants

o   Pool and Tennis Committee – Bruce Bayne

-absent, pool resurface? pebble-tech or plaster?

-Possible cover pool with dome? For year-round use

-looking at pickle ball court in court #4, est.

VII.      General Manager & Jack-of-all-Trades Reports – Mitch Packard

  -Jimmy:

-waiting 33, 34 decks, needs approval

-wait until full inspection to prioritize 50?

-need est. on Gorman, #

-roof repairs

-122, 44, 98 bid $13.8K, approved, 40 leaks

-74 repairs done

-108 Ipe deck sanded and stained, leaks in roof

-170, 54 paver squirrel issues

-13 sinking step

-61 leaks

-Defensible space clearing continuing

-61 stump grinding

-Dollar House pier lights being installed.

-walkway lights to change from 220v to 110 volts and LED

-pool filter sand maintenance

- springs on pool door? Self-closing or coded locks like ice machine?

-pool bathroom, will install locks via WiFi and auto lock

-will add swim buoy in swim area

-move out 5mph buoys est. $5k

-Star link in pool area for Jack of all Trades/Packard

-114 donated a white rowboat, Many thanks!

-need to replace skimmer flaps

-Starlink in Dollar house

-need to repair old refrigerators in Dollar house est.~$8,500

 General Update

-Mitch,

-set interior inspection for roof/ leaks/temps for insurance and safety, Nov-

April. Will send out letter.

-Jack of all Trades to do all snow removal in house, new equipment bought

-heat tape inspections to be done

-61 parking issues, put in resourcing, issues receiving notices, EV charging

Liberty may have rebates

Adjourned @ 11:06

VIII.    Executive Session (if necessary)